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How to enter Civil Servants labor in NSPIRES cover page budget

Summary: ROSES NSPIRES web cover page budgets should no longer include the cost of NASA civil servant salaries. In addition, the detailed budget within the ROSES proposal should not show the cost civil servant salaries either. However, for the purpose of peer review, the proposal's narrative must clearly indicate the NASA civil servant FTEs that are being applied to the proposed investigation. The full cost of the proposed NASA civil servant salaries will be provided separately to the program officer, through a separate upload in the form of an NOI submission. We chose to use the NOI process because its simple and anyone can do it. This document has screen captures to guide proposers (both NASA civil servant PIs, and PIs with NASA civil servant Co-Investigators) when filling out the NSPIRES web cover page budgets. At the end it will also review how the CS should upload the CS labor budget.

How to put salaries into the ROSES NSPIRES cover page budget: Whereas folks at universities will have their salary cost in Section A of the NSPIRES cover page budgets, the civil servants will not. Please note how in my example, I am listed as the PI as spending 4 calendar months on the project, but there were zeros associated with my name. There are zeros next to my name in section A because I am a civil servant. THIS IS THE BIG CHANGE FROM PAST YEARS. For Dr. Tater, my .edu Co-Investigator, we will add in some real non-zero salary dollars (see Fig 1, below).

Adding salary information

This is true whether or not the NASA Civil Servant is the PI or a Co-I, either way we do not enter dollar values for their salary in the NSPIRES cover page budget.

NASA Center Co-Investigators in Section F. Other Direct Costs: When a proposal is submitted from a university, the entire NASA center portion of the award should be put in section F of the budget, under other direct costs (ODCs).  This is convenient because any funds going to a center will be split off, so it might as well all be in one place.  If you do that it might look like what you see below in Figure 2.  Note, on line 8, we are only asking $1500 for the GSFC civil servant, though 4 months of his time is promised. That may be for travel, but clearly his salary is not included. Note, on line 9, that we are including the full price for civil servants that are from USGS (and other non-NASA government agencies). Note, line 10, we are paying full price for JPL scientists since they are not civil servants. Note that when the cost Dr. Clark appears here in section F, it is not above in section A, so as to avoid it being double counted in the total.

other direct costs

In the team member section where it asks if this person is participating as an employee of the US government it also asks for the dollar amount requested. Again, do not include NASA CS salary, only ODCs such as travel and procurements. See the figure below:

team member information

Budgets in the proposal and uploaded afterwards: Each proposal should, as before, have in it a budget narrative that gives the time being devoted to the project by the PI and each Co-Investigator, whether or not they are NASA civil servants. However, the detailed budget pages from each organization at the end of the proposal should not include CS labor costs. Those CS labor budgets will be provided directly to NASA by the centers. If you are civil servant at a NASA center where you have been instructed to upload your ROSES budget by yourself please refer to the ROSES CS labor walkthrough that can be downloaded as a PDF file below.

Click here to download instructions for NASA civil servant scientists proposing to ROSES.

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